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A system that is effective in capturing and storing information is crucial when working with documents. It could be a physical scanner that digitizes documents made of paper, or software programs that create and store electronic files.
Documents can be in any form and contain any type of information. It can be highly structured, such as tabular documents or lists or scientific charts or semi-structured like a book or newspaper article or unstructured, such as notes or letters.
Most documents, especially those that are created within an organization or other professional setting follow a certain set of conventions and standards that are commonly accepted across the company. This creates an environment of consistency and more transparency in the workflows for documentation in the organization as well as ecosystem.
It is crucial to remember that others might not have the same understanding and experience that you do when creating documents. It is therefore essential to contextualize the events and provide as much detail as is possible so that there are no misinterpretations or confusion about the information contained in the document.
Another crucial aspect to keep in mind when working with documents is to be as honest as you can. When you’re documenting an incident at work or writing a performance review, it is crucial to record events in a fair and impartial way. Staying honest and avoiding any discriminatory statements will help you establish credibility with those who read your documents.